Sr. Administrative Coodinator
Job Description
We are seeking a Sr. Administrative Coordinator who will provide complex administrative and project support to the Division Chief and faculty in the Division of Pediatric Radiology. This individual will provide a range of administrative support on a daily basis such as managing calendars, scheduling meetings, assisting faculty, directing calls and preparing reports.
Specific Duties & Responsibilities
- Provide administrative support to the Division Chief, including calendar management and projects assigned.
- Provide support to all Peds faculty as needed.
- Effectively prioritize requests for meetings and resolves scheduling conflicts.
- Triage incoming telephone calls throughout the division and reading rooms.
- Manage medical licenses for all faculty and keep track of renewal dates.
- Provide administrative support for conferences and meetings.
- Order catering and organize lunch meetings.
- Assist with travel accommodation arrangements.
- Research and education coordinating.
- Manage the Zayad conference room schedule.
- Perform SAP transactions such as paying invoices, travel reimbursements and submitting supply orders.
- Provide administrative support for conferences and high-level meetings.
- Special projects as requested by the Division Chief.
- Run daily reports in Epic for Peds Fetal MRI appointments.
- Assign Fetal MRI patients to Peds Neuro or Body Radiologist.
- Keep track of Faculty CPP accounts.
- Process credentialing documents for all faculty members at affiliated hospitals.
- Coordinate and assist with of Advance Training Specialty Program (ASTP).
- Organize Continuing Medical Education (CME) lectures.
- Distribute CME documents to speakers for upcoming lectures.
- Upload monthly CME documents in CloudCME.
- Ensure the division is in CME compliance.
- CME recordkeeper.
- Assist the Clinical Manager and Radiology Assistant with any administrative tasks.
- Serve as Clinical Fellowship Coordinator.
- Update New Innovations with monthly fellowship schedule and evaluations.
- Submit weekly payroll request to HR for moonlighters.
- Process all faculty reappointment paperwork for JH, JH Bayview, HCGH, Mt Washington, Sibley and Suburban.
- Submit monthly payroll request for Mt Washington Pediatric Hospital.
- Track hours worked for all Fluoro cases at Mt Washington Pediatric Hospital.
- Upload fellow schedule to Qgenda (monthly).
- Arrange interviews for any incoming Fellow, Faculty or Staff.
- Process any work orders for the division.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Five years progressively responsible administrative experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($60,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30a-5p
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Rad Pediatrics
Personnel area: School of Medicine
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