About INOVIO

INOVIO is a biotechnology company focused on developing and commercializing DNA medicines to help treat and protect people from infectious diseases, cancer, and diseases associated with HPV. Our DNA medicines in development are delivered using our proprietary smart device to produce immune responses against targeted pathogens and cancers. For more information, visit www.inovio.com.

Job Summary

The Senior Shipping & Materials Coordinator is primarily responsible for coordinating and monitoring shipments and returns but will also have shared responsibility for warehouse inventory. Document reviews, procedure updates, metrics reporting and change submittals are also part of this role in support of a company-wide mindset of continuous improvement. Frequent collaboration with multiple internal departments in support of shipments, returns, and material handling is required of this position. Special projects related to Clinical Trial and Commercial preparations may also be required of this position.

Essential Job Functions and Duties

• Management of international/domestic shipments and returns
  • Ensure accurate and timely processing of shipments and returns in line with logistical requirements, customer demand, and operational procedures.
  • Create, pack/palletize, and coordinate shipments and returns upon request.
  • Proactively monitor shipments and returns to ensure delivery and prevent undue delays.
  • Investigate and resolve shipping discrepancies.
  • Monitor and manage carrier account administration, invoice processing, and agreements.
  • Manage brokerage and Customs-related shipment/return processing and agreements.
• Subject Matter Expert (SME) and primary contact for shipping and return inquiries
  • Work with internal/external customers and vendors to support inbound/outbound shipments.
  • Act as the Inovio SME for logistics advice and assist in resolving logistics-related issues.
  • Participate in and/or coordinate meetings as required.
• Stocking and management of materials
  • Maintain inventory physically and in the ERP system (includes counting/reconciliation).
  • Review and monitor inventory levels in relation to usage and demand.
  • Generate and manage shipping box labeling.
  • Ensure adequate inventory and organization of shipping supplies.
  • Load, unload, and transport materials between storage locations.
  • Coordinate movements of material and with third-party storage provider.
• Document writing and supporting projects
  • Prepare metrics and ERP system reports.
  • Create/revise procedures, process deviations, and other documents as required.
  • Coordinate process improvements related to logistics, material handling, and ERP upgrades.
  • Generate change orders in support of documentation changes.
• Other duties as required

• High School Diploma or General Education Diploma (GED) required
• Minimum 3 years of experience coordinating international, domestic, LTL, and parcel shipments
• Minimum 2 years of materials management experience
• Familiarity with ERP systems (Microsoft Dynamics 360 a plus)
• Familiarity with CFR Title 21 Part 820 and ISO 13485:2016 standards
• Ability to handle consistent changes in requirements and priorities
• Ability to write documents such as procedures, process deviations, reports, and etcetera
• Ability to drive a Class C vehicle for transportation of materials
• Excellent written and verbal communications skills
• Excellent organization and record-keeping skills
• Proficient with standard Microsoft Office tools (Word, Excel, Outlook, PowerPoint)
• Physically able to work in a warehouse environment involving packaging/shipping/inventorying
• Physically able to lift 50 pounds

INOVIO offers a variety of competitive compensation & benefits to regular full time INOVIO employees including:

• 401(K) retirement plan with Corporate Matching
• Annual Incentives
• Medical, Dental, and Vision
• Generous Paid-time off program and company holidays
• Hybrid work environment (Depending on the nature of your employment with INOVIO)
• Physical, Mental, & Financial Wellness Program
• Company-paid Life Insurance plans
• Long & Short-Term Disability
• Flexible Spending accounts for medical and dependent care expenses
• Employee Discount Perks and so much more...

The annualized base salary range for this role is $47,840 - $66,560 annually and is bonus eligible. Individual pay decisions ultimately depend on various factors including, but not limited to, relevant experience, knowledge, skills, education, geography, internal equity and alignment with external market data.

Disclaimer

INOVIO Pharmaceuticals, Inc. is committed to a policy of equal employment opportunity. In keeping with our policy, INOVIO will recruit, hire, train and promote into all job titles the most qualified individuals, without regard to race, color, creed, gender, gender identity and expression, religion, marital status, registered domestic partner status, age, national origin or ancestry, military or veteran status, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

A current US work authorization is required. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. INOVIO offers an attractive benefits package and is an equal opportunity employer.

Important notice to employment businesses/agencies

INOVIO does not accept referrals from employment agencies unless written authorization from the INOVIO Human Resources department has been provided. In the absence of written authorization, any actions undertaken by employment agencies shall be deemed to have been performed without our consent and therefore INOVIO will not be liable for any fees arising from employment agency referrals in respect to current or future position vacancies at INOVIO.