Reporting to the Director of the Reischauer Center for East Asian Studies, we are seeking an Administrative Coordinator who will be responsible for the overall administrative coordination the Reischauer Center and operate as a deputy to the Director. He/She/They will administer and maintain program budgets, support research agendas and grant programming, and support staff and faculty involved in the program. The individual will be responsible for maintaining daily support of the Reischauer Center while helping the director to enhance research outcomes.

Specific Duties & Responsibilities

Financial Management

• Write grant applications, reports, and manage documentation maintaining positive relationships with sponsor administrative contacts.
• Track Sponsored and non-Sponsored accounts, spending, budget forecasting, and salaries.
• Submit salary and supplemental payments for students, faculty, staff, and guests.
• Manage department spending, ordering, invoices, scholarships, and accounting.
• Administers daily operations (budget and billing verifications, changes, corrections, and updates) and provides complete follow-up.
• Reviews and reconciles monthly expense statements, monitors monthly expenditures, and gathers supporting documentation for supervisor review and approval.

Personnel (Human Resources Support)

• Recruit, interview, hire, track salaries for and manage Student Worker and Reischauer Policy Research Fellows.
• Compute payments for and implement supplemental payments for students, faculty, and staff.
• Advise Policy Research Fellows on policies and procedures for the program, time off, and other help as needed.
• Identifies and resolves administrative problems and issues. Develops and recommends administrative processes/procedures to assure efficiency. Interprets and communicates operating policies.

Event Management

• Coordinate with director and faculty on events and conferences.
• Coordinate with guest speakers on logistics, travel, reimbursement, honorariums and related tasks.
• Order Catering and other vendor management: payments, contracts, Payment Works onboarding.
• Coordinate with SAIS Events, IT and Security Teams for event coordination [in-person and webinars]
• Ability to be flexible, efficient, and use judgement.
• Assist with up to two international student trips, manage outcomes and communication with sponsors.
• Manage social media platforms and Reischauer Center website and content development.

Research

• Assist with director’s course development as needed.
• Assist director in managing research conferences and publications.
• Other tasks as requested by the director.

• Ability to work effectively, efficiently, and independently under the supervision of the director.
• Team-oriented person.
• Ability to work effectively with faculty, staff and students from a variety of diverse backgrounds.
• Demonstrated organizational skills with proven ability to effectively prioritize workload.
• Exceptional oral, written and interpersonal communication skills.
• Proven ability to multi-task and process data quickly with a high level of accuracy.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelors in a related field and/or Masters in International Affairs with knowledge of East Asia.
• Japanese language proficiency.
• Administrative and research experience.
• Editing and research experience.

Classified Title: Administrative Coordinator 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:30pm 
Exempt Status: Non-Exempt 
Location: Hybrid/District of Columbia 
Department name: ​​​​​​​Japan Studies  
Personnel area: SAIS